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G2S Project Code: 2024-AR-94551
State: Arkansas
Fiscal Year: 2024
Grantee
Arkansas State Library

Project Director
Director Name: Sarah Lipsey
Director Phone: 501-682-2862
Director Email: sarah.lipsey@ade.arkansas.gov
General Information
Title: Collection Management
State Project Code: 06
Start Date: 10/01/2024
End Date: 09/30/2025
Abstract: The area used funds to acquire, process, catalog, and deliver tangible and digital resources for the State Library’s General Non-Fiction, Reference, Library Science, Patent & Trademark, Periodical, State Employee digital resource, and Arkansas collections. Materials from the library's government documents collections were also cataloged. Cataloging was conducted at item-level to provide visibility to each new item; records were made searchable via the library's online catalog, OCLC WorldCat, and the ShareIt platform provided by the library for the Mockingbird program. Remote access to databases and online periodicals was provided via the library's website. Acquisition and cataloging activities were supported through the maintenance and administration of the library's ILS, authentication service, cataloging platforms and website.
State Goal: Lifelong Learning
Budget Information
LSTA
MATCH-State
MATCH-Other
Total
$244,712.00
$305,130.00
$0.00
$549,842.00
Intent(s)
Improve users’ ability to discover information resources.
General (select only for electronic databases or other data sources)
Activities
Activity Details
Title: Resource Description
Narrative: All materials acquired for the Arkansas State Library's collections were fully cataloged. The collections include the Arkansas, Arkansas Documents, Arkansas Rules, and Federal Documents depository collections, as well as the Library Science, Patent, Periodicals, and Reference collections. Bibliographic records for federal documents were imported directly via Marcive's subscription service. Original and copy cataloging was conducted for all items in the other collections. Cataloging was conducted in OCLC Connexion client, and resulting records imported into the SirsiDynix ILS, with all the library's current holdings updated for WorldCat. Bibliographic records were made available from the library's online catalog and OCLC WorldCat.
Intent: Improve users’ ability to discover information resources.

Activity: Content
Mode: Description
Format: Combined physical & digital


Quantity
Number of items made discoverable to the public: 15,405
Number of collections made discoverable to the public: 10
Number of metadata plans/frameworks produced/updated: 0


Partner Information
Organization Type of Partner Organization(s):
Libraries: No
Historical Societies or Organizations: No
Museums: No
Archives: No
Cultural Heritage Organization Multi-type: No
Preschools: No
Schools: No
Adult Education: No
Human Service Organizations: No
Other: No


Legal Type of Partner Organization(s):
Federal Government: No
State Government: No
Local Government (excluding school districts): No
School District: No
Non-Profit: No
Private Sector: No
Tribe/Native Hawaiian Organization: No


Beneficiaries
Is the activity directed at the library workforce: No
For a targeted group or for the general population: General


Locale
Is the activity state-wide: Yes
Specific Locations: No
Library Types
Public Libraries: 0
Academic Libraries: 0
SLAA: 1
Consortia: 0
Special Libraries: 0
School Libraries: 0
Other: 0
Activity Details
Title: Resource Acquisition
Narrative: Tangible and digital resources were acquired for these non-government documents collections: General Non-fiction, Reference, Library Science, and Arkansas. Visibility for the materials was maintained via the library's online catalog and OCLC WorldCat. Databases, online periodicals and other digital resources were accessible from the library's website, with remote access supported through the library's authentication service.
Intent: Improve users’ ability to discover information resources.

Activity: Content
Mode: Acquisition
Format: Combined physical & digital


Quantity
Number of hardware acquired: 0
Number of software acquired: 0
Number of licensed databases acquired: 54
Number of print materials (books & government documents) acquired: 3,031
Number of electronic materials acquired: 18
Number of audio/visual units (audio discs, talking books, other recordings) acquired: 0


Partner Information
Organization Type of Partner Organization(s):
Libraries: No
Historical Societies or Organizations: No
Museums: No
Archives: No
Cultural Heritage Organization Multi-type: No
Preschools: No
Schools: No
Adult Education: No
Human Service Organizations: No
Other: No


Legal Type of Partner Organization(s):
Federal Government: No
State Government: No
Local Government (excluding school districts): No
School District: No
Non-Profit: No
Private Sector: No
Tribe/Native Hawaiian Organization: No


Beneficiaries
Is the activity directed at the library workforce: No
For a targeted group or for the general population: General


Locale
Is the activity state-wide: Yes
Specific Locations: No
Library Types
Public Libraries: 0
Academic Libraries: 0
SLAA: 1
Consortia: 0
Special Libraries: 0
School Libraries: 0
Other: 0
Project Outcomes
Project Outcomes
List any important outcomes or findings not previously reported:
Excluding government documents, a total of 360 books were added to the circulating collections. 2,671 serial publications comprising 113 titles were added to the tangible periodical collections this year. The library maintained 54 active database and 18 online serial subscriptions. The library now holds 1,023,624 records in its catalog, the decrease from last period reflecting ongoing weeding activities. In light of ongoing uncertainties at state and federal levels throughout the period, cataloging staff focused on maintaining basic operations and cataloging new items, and the initiation of special projects paused, so that the area could respond swiftly to any abrupt funding or statutory changes. Funding levels allowed for the continuation of the OCLC cataloging subscription for the period, and going into the next period, despite dissatisfaction with the product. Staff continued to spend additional time when copy cataloging to remove extraneous MARC fields generated by OCLC for its WorldCat enhancement projects. This includes removing unauthorized headings and unsourced junk entries, subject and foreign language headings from controlled vocabularies not employed by the library and linked data entries with URIs.
Please briefly describe the importance of these outcomes and findings for future program planning:

Explain one or two of the most significant lessons learned for others wanting to adopt any facets of this project:

Do you anticipate continuing this project after the current reporting period ends:
Yes
Do you anticipate any change in level of effort in managing this project:
No
Explain:

Do you anticipate changing the types of activities and objectives addressed by the project:
No
Explain:

Was an evaluation conducted for this project:
No
Was a final written evaluation report produced:
No
Can the final written evaluation report be shared publicly on the IMLS website:
No
Was the evaluation conducted by project staff (either SLAA or local library) or by a third-party evaluator:
Third-Party
What data collection tools were used for any report outcomes and outputs:
Did you collect any media for the data:
What types of methods were used to analyze collected data:
Other:
How were participants (or items) selected:
What type of research design did you use to compare the value for any reported output or outcome:
Exemplary: No
Exemplary Narrative
Project Tags: