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G2S Project Code: 2022-TX-92301
State: Texas
Fiscal Year: 2022

Grantee
Texas State Library & Archives Commission

Project Director
Director Name: Sara Hayes
Director Phone: 512-463-5406
Director Email: shayes@tsl.texas.gov

General Information
Title: Inter Library Loan
State Project Code: LDN15/16
Start Date: 09/01/2022
End Date: 08/31/2023
Abstract: The Texas State Library and Archives Commission (TSLAC) provided 561 Texas libraries with interlibrary loan services in state fiscal year 2023. The purpose of the statewide interlibrary loan project is to facilitate statewide resource sharing between Texas public libraries in order to provide Texans access to resources that may not be available to them locally. The interlibrary loan project provided WorldCat subscription for TexShare libraries, including academics, and access to OCLC's Navigator ILL system for Texas public libraries. It supported the growth and maintenance of a statewide union catalog for resource discovery and delivery for 561 public, academic, and special libraries resulting in 398,429 ILL transactions; funded an annual lending reimbursement program to help offset out of pocket costs related to participation for 272 libraries totaling $758,439.60; and subsidized 202 libraries that subscribe to the statewide courier program helping to circulate 200,903 items.
State Goal: Goal 1: Shared library resources

Budget Information

LSTA

MATCH-State

MATCH-Other

Total

$3,504,981.19

$0.00

$3,504,981.19

Intent(s)
Improve users’ ability to obtain and/or use information resources.
Other

Activities
Activity Details
Title: Navigator and Texas Group Catalog
Narrative: State-supported access and subscription to OCLC's Navigator interlibrary loan system allowed participating Texas public libraries(Texas Navigator Group) to monitor and process 281,387 interlibrary loan requests at the local level. Additionally, libraries submitted their holdings and kept them up to date in WorldCat and the Texas Group Catalog at no additional cost to them through this program. The Texas Group Catalog is a union catalog and public resource discovery tool that increases the visibility and availability of Texas Navigator Group library holdings for Texas library staff and patrons. The Texas Group Catalog connects directly to the Navigator system which allows patrons to search for and request items directly from the catalog.
Intent: Improve users’ ability to obtain and/or use information resources.

Activity: Content
Mode: Lending
Format: Physical

Quantity
Total number of items circulated: 0
Average number of items circulated / month: 0
Total number of ILL transactions: 398,429
Average number of ILL transactions / month: 33,202

Partner Information

Organization Type of Partner Organization(s):
Libraries: Yes
Historical Societies or Organizations: No
Museums: No
Archives: No
Cultural Heritage Organization Multi-type: No
Preschools: No
Schools: No
Adult Education: No
Human Service Organizations: No
Other: No

Legal Type of Partner Organization(s):
Federal Government: No
State Government: No
Local Government (excluding school districts): No
School District: No
Non-Profit: No
Private Sector: No
Tribe/Native Hawaiian Organization: No

Beneficiaries
Is the activity directed at the library workforce: No
For a targeted group or for the general population: General

Locale
Is the activity state-wide: Yes
Specific Locations: No
Library Types

Public Libraries: 534
Academic Libraries: 14
SLAA: 1
Consortia: 0
Special Libraries: 12
School Libraries: 0
Other: 0

Activity Details
Title: ILL Lending Reimbursement Program
Narrative: The Interlibrary Loan Lending Reimbursement Program supports libraries with reimbursements for out-of-pocket costs associated with participating in statewide resource sharing. These costs may include shipping, mailing supplies, and staff time. In an effort to support and encourage statewide resource sharing participation, all Texas public libraries that lend materials through Navigator, as well as a group of large academic libraries, are eligible to apply for a reimbursement based on the number of lends made to other Texas Navigator libraries. Two hundred seventy-two (272) libraries participated in the program for a total of 109,128 lends.
Intent: Improve users’ ability to obtain and/or use information resources.

Activity: Content
Mode: Lending
Format: Physical

Quantity
Total number of items circulated: 0
Average number of items circulated / month: 0
Total number of ILL transactions: 109,128
Average number of ILL transactions / month: 9,094

Partner Information

Public Libraries: 223
Academic Libraries: 49
SLAA: 0
Consortia: 0
Special Libraries: 0
School Libraries: 0
Other: 0

Activity Details
Title: TExpress Courier Subsid
Narrative: The interlibrary loan project provided subscription subsidies to 202 Texas libraries who subscribe to the TExpress Courier system in an effort to support efficient delivery of interlibrary loan items between Texas libraries. State supported courier subsidies encourage libraries to use the statewide courier, a service that promotes resource sharing by lowering the turnaround time of shared resources between participants, cutting down on shipping costs for libraries, and streamlining library staff work flow. Libraries subscribed to 2-day, 3-day, or 5-day a week courier service with no limit on the items sent or received. Libraries circulated 200,903 items in state fiscal year 2023.
Intent: Improve users’ ability to obtain and/or use information resources.

Activity: Content
Mode: Lending
Format: Physical

Quantity
Total number of items circulated: 200,903
Average number of items circulated / month: 16,742
Total number of ILL transactions: 0
Average number of ILL transactions / month: 0

Partner Information

Public Libraries: 114
Academic Libraries: 88
SLAA: 0
Consortia: 0
Special Libraries: 0
School Libraries: 0
Other: 0

Project Outcomes
Project Outcomes
List any important outcomes or findings not previously reported:
Texas public libraries view resource sharing through ILL as a core service and the number ILL transactions continue to rise after COVID affected all library service in the past years.
Please briefly describe the importance of these outcomes and findings for future program planning:
Not applicable.
Explain one or two of the most significant lessons learned for others wanting to adopt any facets of this project:
Keeping in mind that every community comes with varied resources, that they are able to apply to a statewide resource sharing program is essential. Open, supportive, and direct communication with library staff goes a long way in supporting the success of the group. Emphasize the existence of national and statewide ILL policies and assist with creation of local ILL policies for the program to work as effectively as possible for library staff and patrons.
Do you anticipate continuing this project after the current reporting period ends:
Yes
Do you anticipate any change in level of effort in managing this project:
Yes
Explain:
Yes, as we implement a new ILL management system over the next fiscal year, efforts will increase by state program staff and local library staff.
Do you anticipate changing the types of activities and objectives addressed by the project:
No
Explain:

Was an evaluation conducted for this project:
No
Was a final written evaluation report produced:
No
Can the final written evaluation report be shared publicly on the IMLS website:
No
Was the evaluation conducted by project staff (either SLAA or local library) or by a third-party evaluator:
Third-Party
What data collection tools were used for any report outcomes and outputs:
Did you collect any media for the data:
What types of methods were used to analyze collected data:
Other:
How were participants (or items) selected:
What type of research design did you use to compare the value for any reported output or outcome:

Exemplary: No
Exemplary Narrative

Project Tags: interlibrary loan, resource sharing