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G2S Project Code: 2021-FL-88346
State: Florida
Fiscal Year: 2021
Grantee
Heartland Library Cooperative

Project Director
Director Name: Linda Waters
Director Phone: 863.993.4851
Director Email: lindaw@myhlc.org
General Information
Title: ARPA: Reading across DeSoto: Linking Schools & Libraries
State Project Code: 21-ARPA-11
Start Date: 09/03/2021
End Date: 09/30/2022
Abstract: The project, Reading Across DeSoto: Linking Schools and Libraries, was designed to provide more comprehensive availability or resources to support literacy for all throughout DeSoto County, regardless of whether the resources were owned by the school system or the library. The two systems stood as silos, with two very separate systems that impeded reader access beyond that individual’s current affiliation.

This project had a single, laser focus on literacy at all levels. While students were the primary focus, we were also aware of the need for literacy refinement for adults, as well as setting the example for their children. With small, rural counties, resources were limited.


 An integrated and readily accessible pool of resources allowed the school district and the public library to make the resources of each available to all year round. Developing strong literacy skills can only be feasible when children are able to have electronic and print materials available in ways that are not defined by single institutions and restricted locations.



The DeSoto County School District and the DeSoto County Public Library worked together to find technology answers that permitted the various databases and information management systems to link together. The first milestone was making electronic books readily available to students, whatever their reading level. The second milestone was implementing a system that allowed sharing print books across institutions. A student library card allowed students access to print materials with courier service provided to move the books around the county between schools and the library. A third milestone was adding a buddy reading program to library summer programming at the library. The final milestone of this project was providing free materials through a series of small DeSoto Sharing Libraries strategically placed around the county and maintained by community groups.


State Goal: Goal 2 - Strengthen Libraries: Floridians use libraries with staff, resources and facilities that transform to meet user needs.
Budget Information
LSTA
MATCH-State
MATCH-Other
Total
$59,700.00
$0.00
$0.00
$59,700.00
Intent(s)
Improve users’ ability to obtain and/or use information resources.
Education
Early Literacy
Activities
Activity Details
Title: Linking school and library data systems
Narrative:

Ultimately, the students of the county will benefit through transparency and sharing of resources.  The three elementary schools in the district all qualify as Title One schools. Third and tenth grade Florida State Assessment scores indicate only 32% of students at each level score at or above a proficient level in English Language Arts.

This activity will allow us to link the resources available in our two major institutions that support and promote literacy in the county and make those resources available to all students in the district system. This step involves coordination and communication among many parties, including School Instructional Services, School Information Technology Services, County Library, Heartland Tech Services and the vendor Baker & Taylor tech services.

The three elementary schools in the district all qualify as Title One schools. Third and tenth grade Florida State Assessment scores indicate only 32% of students at each level score at or above a proficient level in English Language Arts.

With materials and resources that are housed and administered by both schools and library visible to all participants, the selection will be broader and more easily accessible.

The measure of success will be the ease with which students are able to identify and check out digital and/or print materials held by either or both entities.Though maintaining information management systems is not always as easy as one would hope, there should be no difficulty in sustaining the connections as long as the current systems are in place.

Planning and implementation was jointly managed by the school district’s Coordinator of Instructional Technology and the county librarian.

Once this linking is completed, there should only need to be minor adjustments throughout the life of the current technology configuration


Intent: Improve users’ ability to obtain and/or use information resources.

Activity: Content
Mode: Other
Format: Combined physical & digital
Other: IHeartland Library Cooperative resources were made available to students of the DeSoto County School District by sharing Heartland Library Cooperative data with the DeSoto County School District.


Quantity


Partner Information
Organization Type of Partner Organization(s):
Libraries: No
Historical Societies or Organizations: No
Museums: No
Archives: No
Cultural Heritage Organization Multi-type: No
Preschools: No
Schools: No
Adult Education: No
Human Service Organizations: No
Other: No


Legal Type of Partner Organization(s):
Federal Government: No
State Government: No
Local Government (excluding school districts): No
School District: No
Non-Profit: No
Private Sector: No
Tribe/Native Hawaiian Organization: No


Beneficiaries
Is the activity directed at the library workforce: No
For a targeted group or for the general population: Targeted
Geographic community of the targeted group: Rural
For what age groups: 0-5 years
6-12 years
13-17 years
For what economic types: Economic Not Applicable
For what ethnicity types: Ethnicity Not Applicable
Is the activity directed at families: Yes
Is the activity directed at intergenerational groups: No
Is the activity directed at immigrants/refugees: No
Is the activity directed at those with disabilities: No
Limited functional literacy or informational skills: No
Is the activity category not already captured: No


Locale
Is the activity state-wide: No
Specific Locations: Yes
Name: DeSoto County Library
Address: 125 N Hillsborough Ave
City: Arcadia
State: FL
Zip: 34266
Name: DeSoto County School District
Address: 530 N La Solona Ave
City: Arcadia
State: FL
Zip: 34266
Name: HEARTLAND LIBRARY COOPERATIVE
Address: 319 W. CENTER AVE.
City: SEBRING
State: FL
Zip: 33870

Activity Details
Title: Providing e-books for students
Narrative: 1,220 ebooks were purchased and county students benefited from having a more robust and current collection of easy, juvenile, young adult and adult books from which to make their selections. The three elementary schools in the district all qualify as Title One schools. Third and tenth grade Florida State Assessment scores indicate only 32% of students at each level score at or above a proficient level in English Language Arts. School media specialists, instructional services staff and county library personnel worked together to select appealing materials at all levels. Materials were ordered and added to the existing collections. Planning was done in conjunction with school representatives. Implementation and management fell with library personnel. Results were measured by meeting the timeline for e-books being available to students. These grant materials provided time to rearrange budget priorities as needed to meet student demand.
Intent: Improve users’ ability to obtain and/or use information resources.

Activity: Content
Mode: Acquisition
Format: Digital


Quantity
Number of hardware acquired: 0
Number of software acquired: 0
Number of licensed databases acquired: 0
Number of print materials (books & government documents) acquired: 0
Number of electronic materials acquired: 1,220
Number of audio/visual units (audio discs, talking books, other recordings) acquired: 0


Partner Information
Organization Type of Partner Organization(s):
Libraries: No
Historical Societies or Organizations: No
Museums: No
Archives: No
Cultural Heritage Organization Multi-type: No
Preschools: No
Schools: No
Adult Education: No
Human Service Organizations: No
Other: No


Legal Type of Partner Organization(s):
Federal Government: No
State Government: No
Local Government (excluding school districts): No
School District: No
Non-Profit: No
Private Sector: No
Tribe/Native Hawaiian Organization: No


Beneficiaries
Is the activity directed at the library workforce: No
For a targeted group or for the general population: Targeted
Geographic community of the targeted group: Rural
For what age groups: 0-5 years
6-12 years
13-17 years
For what economic types: Economic Not Applicable
For what ethnicity types: Ethnicity Not Applicable
Is the activity directed at families: No
Is the activity directed at intergenerational groups: No
Is the activity directed at immigrants/refugees: No
Is the activity directed at those with disabilities: No
Limited functional literacy or informational skills: Yes
Is the activity category not already captured: No


Locale
Is the activity state-wide: No
Specific Locations: Yes
Name: DeSoto County Library
Address: 125 N Hillsborough
City: Arcadia
State: FL
Zip: 34266
Name: DeSoto County School District
Address: 530 N La Solona Ave
City: Arcadia
State: FL
Zip: 34266
Name: HEARTLAND LIBRARY COOPERATIVE
Address: 319 W. CENTER AVE.
City: SEBRING
State: FL
Zip: 33870

Activity Details
Title: Marketing and staff training
Narrative: Staff were trained in person by the Library Director and Library Manager to ensure accurate information is being provided to patrons and students; Marketing was/is completed through a variety of methods:

In Person: Public Library staff and school staff promote and share information about the Read Across DeSoto program.

Physical marketing: Flyers and info sheets were/are disseminated to K-12 DeSoto Public School Students

Digital marketing: Information was/is shared through social media platforms and on students' chromebooks.

The true benefit was derived by students who became more proficient readers with practice.  This was promoted by marketing geared to students, parents and school and library staff.  Staff were also trained in order to provide better service to interested patrons. The fact that all elementary schools are Title One schools and the county has a higher poverty rate than most in the state indicated that discretionary income may not generally be available for reading materials. In order to bridge this digital divide, materials were made available for all students and were widely publicized to get the word out that all are welcome. School and county information officers assisted in spreading the word. In addition, media specialists, instructional services and county library staff all worked to produce a variety of print and digital resources for sharing the availability of these new resources. Circulation statistics provided a measure for evaluating the success of our efforts. Once in place, this should be fairly easily sustainable with intermittent marketing campaigns built on the success and challenges of the first year efforts.

Intent: Improve users’ ability to obtain and/or use information resources.

Activity: Content
Mode: Other
Format: Combined physical & digital
Other: Staff training and marking of services


Quantity


Partner Information
Organization Type of Partner Organization(s):
Libraries: No
Historical Societies or Organizations: No
Museums: No
Archives: No
Cultural Heritage Organization Multi-type: No
Preschools: No
Schools: No
Adult Education: No
Human Service Organizations: No
Other: No


Legal Type of Partner Organization(s):
Federal Government: No
State Government: No
Local Government (excluding school districts): No
School District: No
Non-Profit: No
Private Sector: No
Tribe/Native Hawaiian Organization: No


Beneficiaries
Is the activity directed at the library workforce: No
For a targeted group or for the general population: Targeted
Geographic community of the targeted group: Rural
For what age groups: 0-5 years
6-12 years
13-17 years
18-25 years
For what economic types: Economic Not Applicable
For what ethnicity types: Ethnicity Not Applicable
Is the activity directed at families: No
Is the activity directed at intergenerational groups: No
Is the activity directed at immigrants/refugees: No
Is the activity directed at those with disabilities: No
Limited functional literacy or informational skills: Yes
Is the activity category not already captured: No


Locale
Is the activity state-wide: No
Specific Locations: Yes
Name: DeSoto County Library
Address: 125 N Hillsborough
City: Arcadia
State: FL
Zip: 34266
Name: DeSoto County School District
Address: 530 N La Solona Ave
City: Arcadia
State: FL
Zip: 34266

Activity Details
Title: Sharing print resources
Narrative:

Students across the county should benefit from additional high quality print resources being made available to them. The demographics of the county indicated a need to look beyond the home for children to be able to enjoy reading materials of their choice. With the high poverty and low test results, it seemed clear that resources must be made available to the students in print, as well as digital format. As we push to increase literacy, there will be a greater demand for print (as well as digital) reading materials. Grant funds were used to provide a significant increase in the print materials available to county students. These materials as well as essentially all print materials were available to borrow. Courier services connected schools and the county library. School media specialists, instructional services staff and county library personnel worked together to select appealing materials at all levels. Materials were ordered, processed and added to the existing collections. Planning was done in conjunction with school representatives. Implementation and management fell with library personnel. The addition of a significant number of fresh, new print materials to the collection indicated success in accomplishing this activity. These grant funded materials provided time to rearrange budget priorities as needed to meet student demand. Though there may not be funds for the level of purchase allowed by grant funds, some general funds will always be available for purchasing print materials.


Intent: Improve users’ ability to obtain and/or use information resources.

Activity: Content
Mode: Acquisition
Format: Physical


Quantity
Number of hardware acquired: 0
Number of software acquired: 0
Number of licensed databases acquired: 0
Number of print materials (books & government documents) acquired: 1,725
Number of electronic materials acquired: 0
Number of audio/visual units (audio discs, talking books, other recordings) acquired: 0


Partner Information
Organization Type of Partner Organization(s):
Libraries: No
Historical Societies or Organizations: No
Museums: No
Archives: No
Cultural Heritage Organization Multi-type: No
Preschools: No
Schools: No
Adult Education: No
Human Service Organizations: No
Other: No


Legal Type of Partner Organization(s):
Federal Government: No
State Government: No
Local Government (excluding school districts): No
School District: No
Non-Profit: No
Private Sector: No
Tribe/Native Hawaiian Organization: No


Beneficiaries
Is the activity directed at the library workforce: No
For a targeted group or for the general population: Targeted
Geographic community of the targeted group: Rural
For what age groups: 0-5 years
6-12 years
13-17 years
For what economic types: Economic Not Applicable
For what ethnicity types: Ethnicity Not Applicable
Is the activity directed at families: No
Is the activity directed at intergenerational groups: No
Is the activity directed at immigrants/refugees: No
Is the activity directed at those with disabilities: No
Limited functional literacy or informational skills: Yes
Is the activity category not already captured: No


Locale
Is the activity state-wide: No
Specific Locations: Yes
Name: DeSoto County Library
Address: 125 N Hillsborough Ave
City: Arcadia
State: FL
Zip: 34266
Name: DeSoto County School District
Address: 530 N La Solona Ave
City: Arcadia
State: FL
Zip: 34266
Name: HEARTLAND LIBRARY COOPERATIVE
Address: 319 W. CENTER AVE.
City: SEBRING
State: FL
Zip: 33870

Activity Details
Title: Implementing a summer reading buddy program
Narrative: Volunteers met with students throughout the 8 weeks of summer. During this time 470 volunteer hours were logged.

Students in need of further developing their literacy skills benefited from the summer buddy reading at the library. Literacy rates are low as indicated by state assessment results. The summer learning slide was well documented and shown to be much greater in lower socio-economic areas.

The library provided space and volunteers provided the time to allow children to hone their literacy skills during summer breaks. Reluctant readers were paired with either a high school student (who accrued volunteer hours) or a senior citizen (who felt the need to give back to the community). The pair read together at least weekly. As much as was feasible, these sessions were scheduled adjacent to a story, craft and/or art program at the library. If the Covid situation permitted, All Faiths Food Bank and the School District resumed their meal service. This will provided a three part approach to support literacy, connectivity and food security for our children.

Library staff and the County Public Information Officer spearheaded the communication of the program to teachers in coordination with Instructional Services. Volunteers were recruited through the same channels while adding more social and print media to the mix.

Statistics were gathered by the Children’s Library Manager; volunteers and their hours were handled by the Library Manager. School district and library personnel worked together to compare the end of summer results for those students who participated as compared to those who did not participate in any summer programming.

With a successful summer, the program should be sustainable in years to come.

Intent: Improve users’ ability to obtain and/or use information resources.

Activity: Instruction
Mode: Other
Format: In-person
Other: Volunteers met with students throughout the 8 weeks of summer.


Quantity


Partner Information
Organization Type of Partner Organization(s):
Libraries: No
Historical Societies or Organizations: No
Museums: No
Archives: No
Cultural Heritage Organization Multi-type: No
Preschools: No
Schools: No
Adult Education: No
Human Service Organizations: No
Other: No


Legal Type of Partner Organization(s):
Federal Government: No
State Government: No
Local Government (excluding school districts): No
School District: No
Non-Profit: No
Private Sector: No
Tribe/Native Hawaiian Organization: No


Beneficiaries
Is the activity directed at the library workforce: No
For a targeted group or for the general population: Targeted
Geographic community of the targeted group: Rural
For what age groups: 0-5 years
6-12 years
13-17 years
For what economic types: Economic Not Applicable
For what ethnicity types: Ethnicity Not Applicable
Is the activity directed at families: No
Is the activity directed at intergenerational groups: No
Is the activity directed at immigrants/refugees: No
Is the activity directed at those with disabilities: No
Limited functional literacy or informational skills: Yes
Is the activity category not already captured: No


Locale
Is the activity state-wide: No
Specific Locations: Yes
Name: DeSoto County Library
Address: 125 N Hillsborough Ave
City: Arcadia
State: FL
Zip: 34266
Name: DeSoto County School District
Address: 530 N La Solona Ave
City: Arcadia
State: FL
Zip: 34266

Activity Details
Title: Establishing DeSoto Sharing Libraries
Narrative:

All community members had an opportunity to benefit from the DeSoto Sharing Libraries, small take one, leave one libraries strategically placed around the county. Literacy improvement is a community effort that needs to be supported by all. From toddler to senior adult, every individual should have access to reading material. Low economic status and transportation difficulties make that an impossible dream for many of our residents at the present time.

In the spirit of Reading Across DeSoto, the DeSoto Sharing Libraries were placed around the county in locations where people had the least access to books. Community partners were sought to place these little libraries on their property and clean and maintain the collection in each. With community individuals and groups responsible for each of these mini libraries, the hope was that there will be further awareness, investment and determination in the community to change the current literacy situation.

Library staff recruited partners to establish and maintain the DeSoto Sharing Libraries.  The library manager collected statistics. Partner meetings were held twice a year to recognize outstanding efforts, identify additional locations and share best practices.

The number of mini libraries established and the number of books needed to maintain the collection were used to determine the results of this activity.

Sustainability should be quite possible.


Intent: Improve users’ ability to obtain and/or use information resources.

Activity: Content
Mode: Other
Format: Physical
Other: 5 DeSoto Sharing Libraries were placed in the most needed areas of DeSoto County.


Quantity


Partner Information
Organization Type of Partner Organization(s):
Libraries: No
Historical Societies or Organizations: No
Museums: No
Archives: No
Cultural Heritage Organization Multi-type: No
Preschools: No
Schools: No
Adult Education: No
Human Service Organizations: No
Other: No


Legal Type of Partner Organization(s):
Federal Government: No
State Government: No
Local Government (excluding school districts): No
School District: No
Non-Profit: No
Private Sector: No
Tribe/Native Hawaiian Organization: No


Beneficiaries
Is the activity directed at the library workforce: No
For a targeted group or for the general population: General


Locale
Is the activity state-wide: No
Specific Locations: Yes
Name: DeSoto County Library
Address: 125 N Hillsborough Ave
City: Arcadia
State: FL
Zip: 34266
Project Outcomes
Project Outcomes
List any important outcomes or findings not previously reported:
While more difficult to quantify, one important outcome of the project was the additional partnerships and collaboration that resulted from working with the public schools on the student access to materials. That will be with us long after the project is completed. Community groups and individuals came together to sponsor and/or steward the DeSoto Sharing Libraries, some in a more formal manner with agreements and some through their constant contributions to keep the boxes filled. This has helped raise the awareness of many community members of the need for easy access to reading materials for the children and the adults of our county.
Please briefly describe the importance of these outcomes and findings for future program planning:
Hopefully, the willingness to help support easy access to reading materials will also translate into increased concern for and active support of increased literacy levels in DeSoto County.
Explain one or two of the most significant lessons learned for others wanting to adopt any facets of this project:
It is a very old adage, but when a group of concerned citizens come together in support of a community need, the results are always greater than the sum of the parts. With the addition of involving many community members from different areas of the community, the project quickly took on a life of its own with requests for partnering with other organizations, really allowing the project to reach far beyond its original goals and deeper into a supportive community.
Do you anticipate continuing this project after the current reporting period ends:
Yes
Do you anticipate any change in level of effort in managing this project:
Yes
Explain:
Yes, certain parts of the project will be continued through community support
Do you anticipate changing the types of activities and objectives addressed by the project:
No
Explain:

Was an evaluation conducted for this project:
No
Was a final written evaluation report produced:
No
Can the final written evaluation report be shared publicly on the IMLS website:
No
Was the evaluation conducted by project staff (either SLAA or local library) or by a third-party evaluator:
Third-Party
What data collection tools were used for any report outcomes and outputs:
Did you collect any media for the data:
What types of methods were used to analyze collected data:
Other:
How were participants (or items) selected:
What type of research design did you use to compare the value for any reported output or outcome:
Exemplary: No
Exemplary Narrative
Project Tags: