View Project

G2S Project Code: 2020-SD-84672
State: South Dakota
Fiscal Year: 2020
Grantee
South Dakota State Library

Project Director
Director Name: Brenda Hemmelman
Director Phone: 605-773-5075
Director Email: brenda.hemmelman@state.sd.us
General Information
Title: Digital Services and Reference (Statewide Services)
State Project Code: 30
Start Date: 10/01/2019
End Date: 09/30/2021
Abstract: The South Dakota State Library seeks to ensure equality and uniformity of access to information for the entire state population and beyond. This project involves digitization of state publications, making "born-digital" state publications available, and general services for libraries, SD citizens, and state government. 1.5 FTE are employed for this project, with supervision by the Access & Development Services Manager. 

State Goal: Strengthen SDSL collections (print, media and electronic) to meet the specialized needs of the state's citizens
Budget Information
LSTA
MATCH-State
MATCH-Other
Total
$82,896.93
$53,846.27
$0.00
$136,743.20
Intent(s)
Improve users’ ability to discover information resources.
Literacy
Library Infrastructure & Capacity
Activities
Activity Details
Title: Digitization of Historical State Publications
Narrative:

SDSL continues to digitize and make available to the public current and historical SD state government publications. SDSL is adding 'born digital' state publications to the library catalog and the SDSL online digital collections on a regular basis. Another focus is to digitize and make available historical state publications. SDSL is making these publications available to state agencies and to researchers worldwide 

The SD State Library provides access to a digital repository of current and historical state government publications. SD state agencies, by state statute SDCL 14-1A and ARSD 24:30:07:06 are required to submit publications to the state library. The State Library uses MONTAGEdc as its platform. This platform serves as a method to organize and present the documents in a format that is easy to search for the public and easy to work with for staff. The product also integrates well with linking to the library catalog and OCLC. Current publications come to the SDSL in PDF format. Historical publications are scanned by digitization staff who create metadata to describe the item and save it in PDF format.

These collections are available to researchers around the world. As new documents and collections are added, staff can feature them on the front page. http://sdsdl-montage.auto-graphics.com/

Historical documents now available digitally are:

    Governor's Inaugural/State of the State messages (territorial days to the present)
    Legislative Manuals (Blue Books) 1903-present
    Supreme Court Reports 1879-1923
    Railroad Commissioners Reports 1890-1939
    Journal of the House 1889-present
    Journal of the Senate 1890-present
    Session Laws of SD 1891-present
    Compiled laws of the state of SD and Dakota Territory (territorial days-2003)
    Historical reports from the Superintendent of Public Instruction
    Historical education documents
    Reports of the State Treasurer 1890-present
    Reports of the Attorney General 1897/98-present
    Reports of the Secretary of State 1889-1969/70
    Reports of the State Engineer 1906-1967/68
    Tax Commission/Department of Revenue 1913/14-1970

    SDSL uses Auto Graphics' Montage DC as a content provider/digital repository. SDSL was able to use ARPA funding to purchase a new, state of the art scanner to enhance the digitization workflow and speed up the process of scanning books.  



    Intent: Improve users’ ability to discover information resources.

    Activity: Content
    Mode: Preservation
    Format: Combined physical & digital


    Quantity
    Number of items conserved, relocated to protective storage, rehoused, or for which other preservation-appropriate physical action was taken: 414
    Number of items reformatted, migrated, or for which other digital preservation-appropriate action was taken: 612
    Number of preservation plans/frameworks produced/updated (i.e. preservation readiness plans, data management plans): 0


    Partner Information
    Organization Type of Partner Organization(s):
    Libraries: No
    Historical Societies or Organizations: No
    Museums: No
    Archives: No
    Cultural Heritage Organization Multi-type: No
    Preschools: No
    Schools: No
    Adult Education: No
    Human Service Organizations: No
    Other: No


    Legal Type of Partner Organization(s):
    Federal Government: Yes
    State Government: No
    Local Government (excluding school districts): No
    School District: No
    Non-Profit: No
    Private Sector: No
    Tribe/Native Hawaiian Organization: No


    Beneficiaries
    Is the activity directed at the library workforce: Yes
    For a targeted group or for the general population: General


    Locale
    Is the activity state-wide: Yes
    Specific Locations: No
    Library Types
    Public Libraries: 106
    Academic Libraries: 35
    SLAA: 1
    Consortia: 0
    Special Libraries: 7
    School Libraries: 375
    Other: 0
    Question 1: I am satisfied that the resource is meeting library needs.
    Strongly Agree: 0
    Agree: 0
    Neither Agree nor Disagree: 0
    Disagree: 0
    Strongly Disagree: 0
    Non-Response: 0
    Question 2: Applying the resource will help improve library services to the public.
    Strongly Agree: 0
    Agree: 0
    Neither Agree nor Disagree: 0
    Disagree: 0
    Strongly Disagree: 0
    Non-Response: 0
    Activity Details
    Title: Reference Services/statewide
    Narrative: Provide reference services to individuals, state employees, and to librarians across the state.

    Intent: Improve users’ ability to discover information resources.

    Activity: Instruction
    Mode: Consultation/drop-in/referral
    Format: Combined in-person & virtual


    Quantity
    Total number of consultation/reference transactions: 1,874
    Average number of consultation/reference transactions per month: 78


    Partner Information
    Organization Type of Partner Organization(s):
    Libraries: No
    Historical Societies or Organizations: No
    Museums: No
    Archives: No
    Cultural Heritage Organization Multi-type: No
    Preschools: No
    Schools: No
    Adult Education: No
    Human Service Organizations: No
    Other: No


    Legal Type of Partner Organization(s):
    Federal Government: Yes
    State Government: No
    Local Government (excluding school districts): No
    School District: No
    Non-Profit: No
    Private Sector: No
    Tribe/Native Hawaiian Organization: No


    Beneficiaries
    Is the activity directed at the library workforce: Yes
    For a targeted group or for the general population: General


    Locale
    Is the activity state-wide: Yes
    Specific Locations: No
    Library Types
    Public Libraries: 106
    Academic Libraries: 35
    SLAA: 1
    Consortia: 0
    Special Libraries: 7
    School Libraries: 375
    Other: 0
    Activity Details
    Title: Scan Days across the state
    Narrative: The SDSL partners with libraries throughout SD to schedule "Scan Day @ the Library" events. This involves spending a day going to the library with laptops and portable scanning equipment. The local library advertises that the public is welcome to bring materials (photos, documents, etc.) to have them digitized and preserved. Each person is given a thirty minute slot, their items are scanned and saved to a thumb drive which they may then take home. In addition to providing a preservation service, SDSL is encouraging local libraries to make scanning a part of their services to the community by sharing equipment recommendations, costs, and training. 
    Intent: Improve users’ ability to discover information resources.

    Activity: Instruction
    Mode: Presentation/performance
    Format: In-person


    Quantity
    Presentation/performance length (minutes): 30
    Number of presentations/performances administered: 11
    Average number in attendance per session: 7


    Partner Information
    Organization Type of Partner Organization(s):
    Libraries: No
    Historical Societies or Organizations: No
    Museums: No
    Archives: No
    Cultural Heritage Organization Multi-type: No
    Preschools: No
    Schools: No
    Adult Education: No
    Human Service Organizations: No
    Other: No


    Legal Type of Partner Organization(s):
    Federal Government: No
    State Government: No
    Local Government (excluding school districts): No
    School District: No
    Non-Profit: No
    Private Sector: No
    Tribe/Native Hawaiian Organization: No


    Beneficiaries
    Is the activity directed at the library workforce: Yes
    For a targeted group or for the general population: General


    Locale
    Is the activity state-wide: Yes
    Specific Locations: No
    Library Types
    Public Libraries: 106
    Academic Libraries: 35
    SLAA: 1
    Consortia: 0
    Special Libraries: 7
    School Libraries: 375
    Other: 0
    Project Outcomes
    Project Outcomes
    List any important outcomes or findings not previously reported:
    Continued use of LSTA funds to digitize the collection of print historical state publications which we have housed in our stacks is important. The digitized collections have proven very popular with state officials, legislators, and the general public and have renewed interest in what we collect and curate at the SDSL under state statute directive. In 2020-21, the Digitization Department at the SD State Library digitized the 41 volume set of SD Historical Collections, a series published biennially by the Department of History from 1902 to 1982 to "collect and make available historical information and encourage the study of the state’s history". This department has also digitized and placed online the entire collection of SD House and Senate Journals, as well as SD Session Laws. All can be accessed at https://sdsdl-montage.auto-graphics.com/ Digitizing our state publications collection (and have them easily available online 24/7) has revived interest in the State Library as a function of state government and one of our purposes/missions to be a reference resource for state government and for organized collection of state publications. It has helped some in leadership to understand that "not everything is on the Internet" and that it takes time (funding and staff) to put quality, easily accessible and discoverable documents online.
    Please briefly describe the importance of these outcomes and findings for future program planning:
    Digital Services makes state publications available online through one location. Citizens no longer have to guess which agency provides the information they need. Searching the online catalog will provide immediate access to state publications regardless of which agency produced the publication. Anyone throughout the world may browse the collections via a link to the digital collections on the SD State Library website. Providing digital and reference services across the state and beyond emphasizes the importance of libraries making information available to all, and the preservation of historical primary sources.
    Explain one or two of the most significant lessons learned for others wanting to adopt any facets of this project:
    * Educating stakeholders and the general public that documents don't just magically appear online. It takes people to run scanning equipment, work with software to ensure quality, and maintain collections in a digital repository. * It is important to publicize what you have digitized. Not only is it good PR, but it reinforces that not everything is available electronically.
    Do you anticipate continuing this project after the current reporting period ends:
    Yes
    Do you anticipate any change in level of effort in managing this project:
    No
    Explain:

    Do you anticipate changing the types of activities and objectives addressed by the project:
    No
    Explain:

    Was an evaluation conducted for this project:
    No
    Was a final written evaluation report produced:
    No
    Can the final written evaluation report be shared publicly on the IMLS website:
    No
    Was the evaluation conducted by project staff (either SLAA or local library) or by a third-party evaluator:
    Third-Party
    What data collection tools were used for any report outcomes and outputs:
    Did you collect any media for the data:
    What types of methods were used to analyze collected data:
    Other:
    How were participants (or items) selected:
    What type of research design did you use to compare the value for any reported output or outcome:
    Exemplary: No
    Exemplary Narrative
    Project Tags: reference, digitization, digital services