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G2S Project Code: 2020-MH-85796
State: Marshall Islands
Fiscal Year: 2020
Grantee
Alele Museum, Public Library & National Archives

Project Director
Director Name: Wisse Amram
Director Phone: 692-625-3372
Director Email: wisseamram@gmail.com
General Information
Title: Archiving and scanning the deBrum Document Collection
State Project Code:
Start Date: 10/01/2019
End Date: 09/30/2021
Abstract: Alele has on loan to it a very large document collection from Joachim deBrum who lived from the 1860's to 1937.  This collection covers from the 1880's to the end of his life, with some documents made by his sons after his passing.  This is the largest such collection in the Marshall Islands and may be the largest in the Pacific region produced by an indigenous islander.  
State Goal: Goal 3: Provide access to information and research resources for users
Budget Information
LSTA
MATCH-State
MATCH-Other
Total
$15,919.38
$13,335.00
$0.00
$29,254.38
Intent(s)
Improve users’ ability to obtain and/or use information resources.
Arts, Culture & Humanities
History
Activities
Activity Details
Title: Cleaning, Organizing and Digitizing the deBrum Collection
Narrative: During the period of this grant work continued on the digitizing of the very large deBrum document collection.  Each paper document has to be hand cleaned by lightly brushing over each side of each paper document, then placing them in a new archival folder and expanding envelope, and then placing the envelope into a new archival box.  Before digitizing of the documents the cleaned paper document in each envelope has to be sorted, and organized in a manner that provides consistency of an item when it is digitized.  The documents are organized by type, and date, and any other relevant classification.   Then each document is put into the scanner and digitized and catalogued using our Past Perfect software.   
Intent: Improve users’ ability to obtain and/or use information resources.

Activity: Content
Mode: Preservation
Format: Digital


Quantity
Number of items conserved, relocated to protective storage, rehoused, or for which other preservation-appropriate physical action was taken: 0
Number of items reformatted, migrated, or for which other digital preservation-appropriate action was taken: 1,927
Number of preservation plans/frameworks produced/updated (i.e. preservation readiness plans, data management plans): 0


Partner Information
Organization Type of Partner Organization(s):
Libraries: Yes
Historical Societies or Organizations: No
Museums: No
Archives: No
Cultural Heritage Organization Multi-type: No
Preschools: No
Schools: No
Adult Education: No
Human Service Organizations: No
Other: No


Legal Type of Partner Organization(s):
Federal Government: No
State Government: No
Local Government (excluding school districts): No
School District: No
Non-Profit: No
Private Sector: No
Tribe/Native Hawaiian Organization: No


Beneficiaries
Is the activity directed at the library workforce: Yes
For a targeted group or for the general population: General


Locale
Is the activity state-wide: No
Specific Locations: No
Library Types
Public Libraries: 1
Academic Libraries: 0
SLAA: 0
Consortia: 0
Special Libraries: 0
School Libraries: 0
Other: 0
Question 1: I am satisfied that the resource is meeting library needs.
Strongly Agree: 0
Agree: 0
Neither Agree nor Disagree: 0
Disagree: 0
Strongly Disagree: 0
Non-Response: 0
Question 2: Applying the resource will help improve library services to the public.
Strongly Agree: 0
Agree: 0
Neither Agree nor Disagree: 0
Disagree: 0
Strongly Disagree: 0
Non-Response: 0
Project Outcomes
Project Outcomes
List any important outcomes or findings not previously reported:
While cleaning and organizing these documents in preparation for the cataloging and digitizing of them, we have become aware of many interesting historical facts that are revealed in this collection. Many of these historical facts have great significance for our understanding of the time period covered in this collection - 1880's through the 1940's.
Please briefly describe the importance of these outcomes and findings for future program planning:
When the digitizing of this collection is completed then research using this collection will be very valuable to anyone wanting to know more about this time period, when great changes and transitions were taking place in our islands.
Explain one or two of the most significant lessons learned for others wanting to adopt any facets of this project:
The care of any paper documents is vital, and for us here, keeping this collection free of damage, has been especially challenging, so once it is digitized we can permanently store the paper documents in a way that will be more protective than what has happened in the past. Also a copy of the documents will be preserved in the digital collection as well which can be used for research, etc.
Do you anticipate continuing this project after the current reporting period ends:
Yes
Do you anticipate any change in level of effort in managing this project:
No
Explain:

Do you anticipate changing the types of activities and objectives addressed by the project:
No
Explain:

Was an evaluation conducted for this project:
No
Was a final written evaluation report produced:
No
Can the final written evaluation report be shared publicly on the IMLS website:
No
Was the evaluation conducted by project staff (either SLAA or local library) or by a third-party evaluator:
Third-Party
What data collection tools were used for any report outcomes and outputs:
Did you collect any media for the data:
What types of methods were used to analyze collected data:
Other:
How were participants (or items) selected:
What type of research design did you use to compare the value for any reported output or outcome:
Exemplary: No
Exemplary Narrative
Project Tags: