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G2S Project Code: 2020-FL-84402
State: Florida
Fiscal Year: 2020
Grantee
Division of Library and Information Services, FL DOS

Project Director
Director Name: Mark Nicolou
Director Phone: 850-245-6706
Director Email: mark.nicolou@dos.myflorida.com
General Information
Title: Florida Memory Program
State Project Code: 20-LSTA-A-08
Start Date: 07/01/2020
End Date: 06/30/2021
Abstract: Florida Memory provided free online access to significant photographs, films, sound recordings and textual records from the collections of the State Library and Archives of Florida, allowing educators, students and researchers to utilize these collections without physically traveling to the facility. This grant period, the program added 50 new films (twice the goal), 636 new textual records and 2,109 new photographs to its website. Staff also conducted 41 outreach events (exceeding the goal by 70%). The program recruited a team of digital volunteers who contributed 88,753 lines of index data to enhance the accessibility of textual records on the site. Staff also created and launched a new women’s history exhibit and a new method for presenting textual records from Florida’s governors.
State Goal: Goal 1 - Services: Floridians use information and innovative and responsive services from all types of libraries and archives that meet diverse information needs.
Budget Information
LSTA
MATCH-State
MATCH-Other
Total
$518,113.77
$0.00
$0.00
$518,113.77
Intent(s)
Improve users’ ability to discover information resources.
History
Activities
Activity Details
Title: Florida Memory - Adding new content and new learning units
Narrative:

At the end of the 2020-21 Fiscal Year, Florida Memory digitized and made available 2,109 photographs (5,000 planned), 50 videos (24 planned), 194 audio recordings (200 planned) and 636 textual records (no goal set).

Outputs:

1. Number of new educational resources created: 4

2. Number of existing education resources enhanced: 1

3. Number of items digitized and available to the public: 2,989


Intent: Improve users’ ability to discover information resources.

Activity: Content
Mode: Creation
Format: Digital


Quantity
Number of items digitized: 2,989
Number of items digitized and available to the public: 2,989
Number of physical items: 0
Number of open-source applications/software/systems: 0
Number of proprietary applications/software/systems: 0
Number of learning resources (e.g. toolkits, guides): 5
Number of plans/frameworks: 0


Partner Information
Organization Type of Partner Organization(s):
Libraries: Yes
Historical Societies or Organizations: No
Museums: No
Archives: No
Cultural Heritage Organization Multi-type: No
Preschools: No
Schools: No
Adult Education: No
Human Service Organizations: No
Other: No


Legal Type of Partner Organization(s):
Federal Government: No
State Government: No
Local Government (excluding school districts): No
School District: No
Non-Profit: No
Private Sector: No
Tribe/Native Hawaiian Organization: No


Beneficiaries
Is the activity directed at the library workforce: No
For a targeted group or for the general population: General


Locale
Is the activity state-wide: Yes
Specific Locations: No
Library Types
Public Libraries: 83
Academic Libraries: 70
SLAA: 1
Consortia: 5
Special Libraries: 208
School Libraries: 76
Other: 0
Activity Details
Title: Florida Memory - Presentations and other outreach
Narrative:

Florida Memory completed outreach events, such as tours, presentations and event participation.

Outcomes

1. Number of presentations: 41
2. Number of attendees: 1,219
3. Length of presentations in minutes (rounded to the quarter hour): 3,255


Intent: Improve users’ ability to discover information resources.

Activity: Instruction
Mode: Presentation/performance
Format: Combined in-person & virtual


Quantity
Presentation/performance length (minutes): 79
Number of presentations/performances administered: 41
Average number in attendance per session: 1,219


Partner Information
Organization Type of Partner Organization(s):
Libraries: Yes
Historical Societies or Organizations: No
Museums: No
Archives: No
Cultural Heritage Organization Multi-type: No
Preschools: No
Schools: No
Adult Education: No
Human Service Organizations: No
Other: No


Legal Type of Partner Organization(s):
Federal Government: No
State Government: No
Local Government (excluding school districts): No
School District: No
Non-Profit: No
Private Sector: No
Tribe/Native Hawaiian Organization: No


Beneficiaries
Is the activity directed at the library workforce: No
For a targeted group or for the general population: General


Locale
Is the activity state-wide: Yes
Specific Locations: No
Library Types
Public Libraries: 83
Academic Libraries: 70
SLAA: 1
Consortia: 5
Special Libraries: 208
School Libraries: 76
Other: 0
Project Outcomes
Project Outcomes
List any important outcomes or findings not previously reported:
This grant period, Florida Memory established a much larger corps of digital volunteers, who contributed 88,753 lines of index data to enhance the accessibility of textual records on the site. The program also established a new method for presenting textual records from Florida’s governors.
Please briefly describe the importance of these outcomes and findings for future program planning:
The cultivation of a larger corps of digital volunteers increases the State Archives’ visibility around the state and enhances its relationships with allied cultural heritage organizations. The volunteers’ contributions also expedite the process of adding new textual records to the Florida Memory website, particularly larger collections requiring more complex cataloging. The new method for presenting textual records from Florida’s governors allows Florida Memory to streamline the process of adding similar records to the site, and facilitates a more logical, easily navigable organization of the records for users.
Explain one or two of the most significant lessons learned for others wanting to adopt any facets of this project:
In the process of designing and implementing a new method for organizing and displaying textual records from Florida’s governors, we have learned that navigation for digital collections should reflect not only the organization of the actual physical records, but also the most logical organization for the user experience. Planning out the metadata creation process thoughtfully has allowed us to have both.
Do you anticipate continuing this project after the current reporting period ends:
Yes
Do you anticipate any change in level of effort in managing this project:
No
Explain:

Do you anticipate changing the types of activities and objectives addressed by the project:
No
Explain:

Was an evaluation conducted for this project:
No
Was a final written evaluation report produced:
No
Can the final written evaluation report be shared publicly on the IMLS website:
No
Was the evaluation conducted by project staff (either SLAA or local library) or by a third-party evaluator:
Third-Party
What data collection tools were used for any report outcomes and outputs:
Did you collect any media for the data:
What types of methods were used to analyze collected data:
Other:
How were participants (or items) selected:
What type of research design did you use to compare the value for any reported output or outcome:
Exemplary: No
Exemplary Narrative
Project Tags: