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G2S Project Code: 2019-AK-83553
State: Alaska
Fiscal Year: 2019
Grantee
Alaska Library Network

Project Director
Director Name: Steve Rollins
Director Phone: 907-786-1825
Director Email: sjrollins@alaska.edu
General Information
Title: Statewide Databases and Online Services
State Project Code: ILC20-018 and ILC20-019
Start Date: 10/01/2018
End Date: 09/30/2020
Abstract: This program delivers digital resources and services to the residents of the state and provides Alaska’s libraries with access to a wide range of materials. The Statewide Library Electronic Doorway (SLED) is the “information dividend” for all residents. The virtual library offers a range of resources for all age groups and delivers these resources via the Internet to all regions of the state. Libraries with their limited budgets benefit directly from the program by gaining access to resources that they would not normally be able to afford or provide.
State Goal: Goal 2. Various Formats
Budget Information
LSTA
MATCH-State
MATCH-Other
Total
$171,412.64
$536,183.00
$0.00
$707,595.64
Intent(s)
Improve users’ ability to obtain and/or use information resources.
General (select only for electronic databases or other data sources)
Activities
Activity Details
Title: Statewide Database License and Alaska Digital Library Collection Acquisition
Narrative:

Funding from the grant and from matching funds pay for the licensing that is negotiated with EBSCO, Gale, BrainPOP, Oxford, and ProQuest. The SLED website is hosted by the Alaska State Library (ASL) and technical support is provided by ALN, the UAA/APU Consortium Library, and ASL. The SLED Advisory Group provides leadership in selecting resources and services for the statewide program.

With the discovery search service on SLED, users can retrieve over 196 million records covering a myriad of subjects including medicine, engineering, business, art, philosophy, history, and education. The materials also span different audiences, from elementary school students looking for picture books through college students doing research on scientific topics or adults seeking recommendations for novels to read. SLED also provides comprehensive retrieval in that contemporary as well as historical resources are delivered in the same search. For example, Alaska’s Digital Archives presents a wealth of historical photographs, albums, oral histories, moving images, maps, documents, physical objects, and other materials from libraries, museums, and archives throughout the state. Another indexed local resource is ScholarWorks@UA, the University of Alaska's Institutional Repository created to share research and works by UA faculty, students, and staff. Graduate theses, both master’s and doctoral, along with white papers and research reports from the various research institutes of the university are among the types of sources found in ScholarWorks@UA, and thus available through SLED. While anyone, anywhere, can search SLED only the residents of Alaska have access to the commercially produced publications like scholarly journals, newspapers, and magazines that have been licensed for SLED. With additional funding support from the University of Alaska, the Alaska State Library, and the state of Alaska, SLED delivers information at the cost of less than $1.00 per resident per year. 

SLED offers many services and provides access to an expanding collection of resources. Here are just a few: Educational videos for school children, health information for teens, websites to learn a foreign language, access to a wealth of digital images documenting Alaska’s history and culture, test preparation for high school equivalency, college entrance tests, graduate schools, professional school entrance tests, or civil service exams, online reference books from Oxford University Press, do-it-yourself guides for auto and small engine repair, crafts, and home improvements, genealogy resources for researching family ancestry. In addition, the SLED discovery service will access the high-quality websites selected by the SLED volunteers that are included in the topical research guides. These guides, produced by librarians in Alaska are indexed and findable on SLED.    

The grant also provides funding to offset the mail costs for the Alaska Library Catalog member libraries and provides funding for licensing EBSCO’s discovery service and OCLC’s proxy service. 


Intent: Improve users’ ability to obtain and/or use information resources.

Activity: Content
Mode: Acquisition
Format: Digital


Quantity
Number of hardware acquired: 0
Number of software acquired: 0
Number of licensed databases acquired: 69
Number of print materials (books & government documents) acquired: 0
Number of electronic materials acquired: 99,168
Number of audio/visual units (audio discs, talking books, other recordings) acquired: 0


Partner Information
Organization Type of Partner Organization(s):
Libraries: No
Historical Societies or Organizations: No
Museums: No
Archives: No
Cultural Heritage Organization Multi-type: No
Preschools: No
Schools: No
Adult Education: No
Human Service Organizations: No
Other: No


Legal Type of Partner Organization(s):
Federal Government: Yes
State Government: No
Local Government (excluding school districts): No
School District: No
Non-Profit: No
Private Sector: No
Tribe/Native Hawaiian Organization: No


Beneficiaries
Is the activity directed at the library workforce: No
For a targeted group or for the general population: General


Locale
Is the activity state-wide: Yes
Specific Locations: No
Library Types
Public Libraries: 90
Academic Libraries: 12
SLAA: 1
Consortia: 3
Special Libraries: 16
School Libraries: 300
Other: 0

Activity Details
Title: Circulation, Access, and Usage of Databases and Online Resources
Narrative: The Alaska Library Network, the Alaska State Library, the University of Alaska - Anchorage, and the Statewide Library Electronic Doorway (SLED) all assist in making SLED a useful and responsive resource.

EZ-Proxy is utilized to provide Geo-Authentication to most users. Authentication assistance is provided through an 800# or an online form.

The Discovery Service connects most databases on SLED so that they can be all searched from one screen.

Help for the databases is offered through an email form (https://help.aklib.net/).

Promotion is a team effort including, but not limited to email tips, flyers and posters, bookmark, videoconferences, and conference programming.

Statistics are maintained for the databases and details can be found in the Additional Materials section.

The Alaska Digital Library offers authentication through a library's online catalog (when possible) or through Overdrive's Library Card Manager.

Overdrive has a ticket support system to handle technical issues. Staff at member libraries must mediate any problem that a patron may have.

Statistics are made available on a monthly and yearly basis.

More information can be found in the ADL-prefixed files in Additional Materials.

The grant also provides funding to offset the mail costs for the Alaska Library Catalog member libraries to ship physical materials around the state.


Intent: Improve users’ ability to obtain and/or use information resources.

Activity: Content
Mode: Lending
Format: Digital


Quantity
Total number of items circulated: 606,603
Average number of items circulated / month: 50,550
Total number of ILL transactions: 0
Average number of ILL transactions / month: 0


Partner Information
Organization Type of Partner Organization(s):
Libraries: No
Historical Societies or Organizations: No
Museums: No
Archives: No
Cultural Heritage Organization Multi-type: No
Preschools: No
Schools: No
Adult Education: No
Human Service Organizations: No
Other: No


Legal Type of Partner Organization(s):
Federal Government: No
State Government: No
Local Government (excluding school districts): No
School District: No
Non-Profit: No
Private Sector: No
Tribe/Native Hawaiian Organization: No


Beneficiaries
Is the activity directed at the library workforce: No
For a targeted group or for the general population: General


Locale
Is the activity state-wide: Yes
Specific Locations: No
Library Types
Public Libraries: 90
Academic Libraries: 12
SLAA: 1
Consortia: 3
Special Libraries: 16
School Libraries: 300
Other: 0
Project Outcomes
Project Outcomes
List any important outcomes or findings not previously reported:
Detailed statistics for the statewide database resources are compiled by the Associate Director of the Alaska Library Network and are available at: https://www.aklib.net/statistics/. One change this year is a shift from counting "sessions" to "full-text equivalents," which is considered a better metric to assess database content usage but makes it difficult to compare with previous years' numbers. The sudden closure of schools and the shift to online learning from March-May 2020 resulted in renewed interest in the usage of educational databases like BrainPOP (3x more sessions in April than in February), Learning Express (more than 2x increase in the 2019-2020 school year), and TumbleBooks (nearly 3x more book views for spring 2020 than spring 2019).
Please briefly describe the importance of these outcomes and findings for future program planning:
As online learning continues beyond this reporting period, the need for quality educational materials to supplement lessons will also continue. SLED provides support for teachers, new homeschooling parents, and students looking for Alaska-specific content as well as vetted, accessible general resources. The SLED working group should emphasize raising awareness about the program, particularly among families, teachers, and students who have recently transitioned to virtual school.
Explain one or two of the most significant lessons learned for others wanting to adopt any facets of this project:
SLED is a unique statewide program since it bridges the digital information gap across the state by serving all Alaskans and it accomplishes this goal in a highly cost-effective manner. SLED’s discovery service may look like Google in that it retrieves a variety of resources but it differs in a significant way by allowing access to materials normally blocked by publisher pay walls. SLED also is a place for librarians to highlight special resources by developing online topical guides and by linking to digital collections housed outside of Alaska.
Do you anticipate continuing this project after the current reporting period ends:
Yes
Do you anticipate any change in level of effort in managing this project:
No
Explain:

Do you anticipate changing the types of activities and objectives addressed by the project:
No
Explain:

Was an evaluation conducted for this project:
No
Was a final written evaluation report produced:
No
Can the final written evaluation report be shared publicly on the IMLS website:
No
Was the evaluation conducted by project staff (either SLAA or local library) or by a third-party evaluator:
Third-Party
What data collection tools were used for any report outcomes and outputs:
Did you collect any media for the data:
What types of methods were used to analyze collected data:
Other:
How were participants (or items) selected:
What type of research design did you use to compare the value for any reported output or outcome:
Exemplary: No
Exemplary Narrative
Project Tags: statewide databases, statewide services