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G2S Project Code: 2019-KY-83781
State: Kentucky
Fiscal Year: 2019
Grantee
Kentucky Department for Libraries & Archives

Project Director
Director Name: Jennifer Patterson
Director Phone: 502-564-8321
Director Email: Jennifer.Patterson@ky.gov
General Information
Title: Electronic Resources
State Project Code: FY20041D
Start Date: 10/01/2018
End Date: 09/30/2020
Abstract: The Kentucky Department for Libraries and Archives (KDLA) provided access to information and resources by supporting database collections and making them available to public and special libraries, K-12 schools, post-secondary institutions, and state employees. KDLA worked in partnership with the Kentucky Virtual Library (KYVL)—part of the Kentucky Council on Postsecondary Education—to select and provide access to research databases for all Kentuckians through their local public libraries. KDLA also provided access to databases accessible to Kentucky state government employees to support their reference and research needs. KDLA also purchased a software license to OCLC EZProxy, which allows off-site users to log in to these databases using their State Library account.
State Goal: Information Access
Budget Information
LSTA
MATCH-State
MATCH-Other
Total
$886,827.66
$0.00
$0.00
$886,827.66
Intent(s)
Improve users’ ability to obtain and/or use information resources.
General (select only for electronic databases or other data sources)
Activities
Activity Details
Title: Acquisitions
Narrative:

Sixteen (16) online database collections were purchased by the Kentucky Department for Libraries and Archives (KDLA) for state government employee use. By helping to fund the Kentucky Virtual Library (KYVL), another 60 database collections were made available to Kentuckians. KDLA also purchased the Ancestry Library Edition for use in public libraries throughout the state. Proxy server software services for user authentication (OCLC EZProxy) were also purchased. User authentication allows State Library cardholders access to all the database collections.



Intent: Improve users’ ability to obtain and/or use information resources.

Activity: Content
Mode: Acquisition
Format: Digital


Quantity
Number of hardware acquired: 0
Number of software acquired: 1
Number of licensed databases acquired: 76
Number of print materials (books & government documents) acquired: 0
Number of electronic materials acquired: 0
Number of audio/visual units (audio discs, talking books, other recordings) acquired: 0


Partner Information
Organization Type of Partner Organization(s):
Libraries: Yes
Historical Societies or Organizations: No
Museums: No
Archives: No
Cultural Heritage Organization Multi-type: No
Preschools: No
Schools: No
Adult Education: No
Human Service Organizations: No
Other: No


Legal Type of Partner Organization(s):
Federal Government: No
State Government: No
Local Government (excluding school districts): No
School District: No
Non-Profit: No
Private Sector: No
Tribe/Native Hawaiian Organization: No


Beneficiaries
Is the activity directed at the library workforce: No
For a targeted group or for the general population: General


Locale
Is the activity state-wide: Yes
Specific Locations: No
Library Types
Public Libraries: 112
Academic Libraries: 54
SLAA: 1
Consortia: 0
Special Libraries: 14
School Libraries: 117
Other: 0
Project Outcomes
Project Outcomes
List any important outcomes or findings not previously reported:
Kentuckians had access to a broad range of electronic resources through KDLA, KYVL, and public libraries throughout the state. These databases were used by 297 institutions, including two libraries that specifically service military families. KDLA database searches numbered 52,536. Users retrieved 8,220 full-text documents from KDLA databases. KYVL database searches numbered 99,945,323 and users retrieved 5,604,489 full-text searches.
Please briefly describe the importance of these outcomes and findings for future program planning:
Along with the KYVL databases, the supplemental KDLA databases available to Kentucky state employees provided an essential complement of authoritative research databases allowing the employees to complete the research tasks associated with their jobs. New databases were acquired this year based upon specific requests from state government employees. With the COVID-19 pandemic situation requiring so many state employees to telecommute, the ability to access these databases from anywhere greatly assisted these employees in their job duties. The KYVL databases, which are accessible to Kentucky citizens through the public library accounts of the participating libraries, form a core collection of research databases, without which citizens in counties with smaller annual operating budgets would not have access. With many public libraries and schools closing in March due to the pandemic, the Council on Postsecondary Education expanded access to all public libraries and school districts through June 30, 2020.
Explain one or two of the most significant lessons learned for others wanting to adopt any facets of this project:
Our sharing of resources with KYVL makes it more efficient and cost-effective to provide quality online database subscriptions to a broad range of Kentucky residents
Do you anticipate continuing this project after the current reporting period ends:
Yes
Do you anticipate any change in level of effort in managing this project:
No
Explain:
KDLA is looking to add additional databases to our collection using LSTA funds to enhance the amount of information available to state employees. KDLA plans to increase marketing and training once these databases are acquired.
Do you anticipate changing the types of activities and objectives addressed by the project:
No
Explain:

Was an evaluation conducted for this project:
No
Was a final written evaluation report produced:
No
Can the final written evaluation report be shared publicly on the IMLS website:
No
Was the evaluation conducted by project staff (either SLAA or local library) or by a third-party evaluator:
Third-Party
What data collection tools were used for any report outcomes and outputs:
Did you collect any media for the data:
What types of methods were used to analyze collected data:
Other:
How were participants (or items) selected:
What type of research design did you use to compare the value for any reported output or outcome:
Exemplary: No
Exemplary Narrative
Project Tags: Databases, Research, research