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G2S Project Code: 2019-MA-83572
State: Massachusetts
Fiscal Year: 2019
Grantee
Thomas Crane Public Library

Project Director
Director Name: Therese Mosorjak
Director Phone: 617-376-1300
Director Email: tmosorjak@ocln.org
General Information
Title: Archives Arrangement and Description: Thomas Crane Public Library, Quincy
State Project Code: 19.10.01
Start Date: 10/01/2019
End Date: 09/30/2020
Abstract: Portions of archival material housed in libraries often remain unorganized and inaccessible due to the lack of staff with archival training. Additionally, many libraries do not have collection development policies that would help in defining the scope and subject areas of the institution’s archival holdings. Thomas Crane Public Library in Quincy hired an archival consultant to assist the Project Director with establishing guidelines to organize three archival collections of local and regional importance: the Percy G. Lamson Collection, the Amelio Della Chiesa Collection, and the Thomas Crane Public Library Collection.  The Archival Consultant provided assistance with drafting the Library’s local history collection policy and materials use procedure. The Project Director benefited from planning and instructional meetings scheduled with the Archival Consultant, which addressed proper arrangement and description methods for collections.  Upon completion of the grant project, these organized and preserved collections will be made accessible, providing historical insight into the industries, politics and culture of the City of Quincy for members of the community and researchers alike.
State Goal: Access
Budget Information
LSTA
MATCH-State
MATCH-Other
Total
$2,730.00
$0.00
$9,439.43
$12,169.43
Intent(s)
Improve the library workforce.
Arts, Culture & Humanities
Collection Development & ManagementImprove users’ ability to discover information resources.
History
Activities
Activity Details
Title: Archives training
Narrative: Meetings with Archives Consultant and in webinars for instruction, training, and project planning.
Intent: Improve the library workforce.

Activity: Instruction
Mode: Consultation/drop-in/referral
Format: Combined in-person & virtual


Quantity
Total number of consultation/reference transactions: 10
Average number of consultation/reference transactions per month: 0


Partner Information
Organization Type of Partner Organization(s):
Libraries: Yes
Historical Societies or Organizations: No
Museums: No
Archives: No
Cultural Heritage Organization Multi-type: No
Preschools: No
Schools: No
Adult Education: No
Human Service Organizations: No
Other: No


Legal Type of Partner Organization(s):
Federal Government: No
State Government: No
Local Government (excluding school districts): No
School District: No
Non-Profit: No
Private Sector: No
Tribe/Native Hawaiian Organization: No


Beneficiaries
Is the activity directed at the library workforce: Yes
For a targeted group or for the general population: General


Locale
Is the activity state-wide: No
Specific Locations: Yes
Name: THOMAS CRANE PUBLIC LIBRARY
Address: 40 WASHINGTON STREET
City: QUINCY
State: MA
Zip: 02269
Activity Details
Title: Archives Processing and Storage Improvements
Narrative: Assessing, preprocessing/preparing, inventorying, rehousing, and creating finding aids for archival materials. Includes evaluation of storage, and planning and purchasing improvements.
Intent: Improve users’ ability to discover information resources.

Activity: Content
Mode: Description
Format: Physical


Quantity
Number of items made discoverable to the public: 900
Number of collections made discoverable to the public: 1
Number of metadata plans/frameworks produced/updated: 2


Partner Information
Organization Type of Partner Organization(s):
Libraries: Yes
Historical Societies or Organizations: No
Museums: No
Archives: No
Cultural Heritage Organization Multi-type: No
Preschools: No
Schools: No
Adult Education: No
Human Service Organizations: No
Other: No


Legal Type of Partner Organization(s):
Federal Government: No
State Government: No
Local Government (excluding school districts): No
School District: No
Non-Profit: No
Private Sector: No
Tribe/Native Hawaiian Organization: No


Beneficiaries
Is the activity directed at the library workforce: No
For a targeted group or for the general population: General


Locale
Is the activity state-wide: No
Specific Locations: Yes
Name: THOMAS CRANE PUBLIC LIBRARY
Address: 40 WASHINGTON STREET
City: QUINCY
State: MA
Zip: 02269
Activity Details
Title: Policy Assessment and Development
Narrative: Assessment and development of archives policies.
Intent: Improve the library workforce.

Activity: Planning & Evaluation
Mode: Retrospective
Format: Third party


Quantity
Number of evaluations and/or plans funded: 1
Number of funded evaluation and/or plans completed: 2


Partner Information
Organization Type of Partner Organization(s):
Libraries: Yes
Historical Societies or Organizations: No
Museums: No
Archives: No
Cultural Heritage Organization Multi-type: No
Preschools: No
Schools: No
Adult Education: No
Human Service Organizations: No
Other: No


Legal Type of Partner Organization(s):
Federal Government: No
State Government: No
Local Government (excluding school districts): No
School District: No
Non-Profit: No
Private Sector: No
Tribe/Native Hawaiian Organization: No


Beneficiaries
Is the activity directed at the library workforce: Yes
For a targeted group or for the general population: General


Locale
Is the activity state-wide: No
Specific Locations: Yes
Name: THOMAS CRANE PUBLIC LIBRARY
Address: 40 WASHINGTON STREET
City: QUINCY
State: MA
Zip: 02269
Question 1: I believe the planning and evaluation addresses library needs.
Strongly Agree: 0
Agree: 0
Neither Agree nor Disagree: 0
Disagree: 0
Strongly Disagree: 0
Non-Response: 0
Question 2: I am satisfied with the extent to which the plan or evaluation addresses library needs.
Strongly Agree: 0
Agree: 0
Neither Agree nor Disagree: 0
Disagree: 0
Strongly Disagree: 0
Non-Response: 0
Question 3: I believe the information from the plan or evaluation will be applied to address library needs.
Strongly Agree: 0
Agree: 0
Neither Agree nor Disagree: 0
Disagree: 0
Strongly Disagree: 0
Non-Response: 0
Project Outcomes
Project Outcomes
List any important outcomes or findings not previously reported:

Please briefly describe the importance of these outcomes and findings for future program planning:

Explain one or two of the most significant lessons learned for others wanting to adopt any facets of this project:

Do you anticipate continuing this project after the current reporting period ends:
No
Do you anticipate any change in level of effort in managing this project:
No
Explain:

Do you anticipate changing the types of activities and objectives addressed by the project:
No
Explain:

Was an evaluation conducted for this project:
No
Was a final written evaluation report produced:
No
Can the final written evaluation report be shared publicly on the IMLS website:
No
Was the evaluation conducted by project staff (either SLAA or local library) or by a third-party evaluator:
Third-Party
What data collection tools were used for any report outcomes and outputs:
Did you collect any media for the data:
What types of methods were used to analyze collected data:
Other:
How were participants (or items) selected:
What type of research design did you use to compare the value for any reported output or outcome:
Exemplary: No
Exemplary Narrative
Project Tags: archives, processing, rehousing