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G2S Project Code: 2017-OK-79115
State: Oklahoma
Fiscal Year: 2017
Grantee
STILLWATER PUBLIC LIBRARY

Project Director
Director Name: Judy Tirey
Director Phone: 405-522-3317
Director Email: judy.tirey@libraries.ok.gov
General Information
Title: E-Media Collection Grant
State Project Code: 171134
Start Date: 10/01/2016
End Date: 09/30/2018
Abstract: The purpose of the E-Media project was to support the Oklahoma Virtual Library Consortium (OKVL) by providing additional funding to purchase eBooks and audio books for the libraries' customers. Consisting of 86 municipal public libraries, two public library systems and two tribal libraries, the participating libraries were located in towns with populations of less than 100,000. Unable to provide their customers with enough online media individually, they joined together to pool their dollars and resources. The Stillwater Public Library served as the administrative library and dedicated staff to manage the project.

State Goal: Goal 1: Information Access
Budget Information
LSTA
MATCH-State
MATCH-Other
Total
$128,150.00
$0.00
$207,900.00
$336,050.00
Intent(s)
Improve users’ ability to obtain and/or use information resources.
Collection Development & Management
Activities
Activity Details
Title: Selection and Purchase of E-Media Titles
Narrative: Selection was based on requests from the participating 86 municipal, two library systems and two tribal libraries of the Oklahoma Virtual Library Consortium (OKVL). The Stillwater Public Library coordinated these efforts by placing the Overdrive orders, tracking purchasing totals and maintaining statistics for the grant. (See attachment) Both eBooks and audio books were acquired with titles in juvenile fiction and nonfiction, as well as adult fiction and nonfiction. In total, 662 eBooks and 108 audio books were purchased with LSTA funds.

Individual libraries paid an annual fee to Overdrive based on their legal service area population. This fee totaled $207,900., with $138,600. of that amount was available as annual content credit, which meant that each library had an allocated amount from their annual fee to purchase titles.  



Intent: Improve users’ ability to obtain and/or use information resources.

Activity: Content
Mode: Acquisition
Format: Digital


Quantity
Number of hardware acquired: 0
Number of software acquired: 0
Number of licensed databases acquired: 0
Number of print materials (books & government documents) acquired: 0
Number of electronic materials acquired: 662
Number of audio/visual units (audio discs, talking books, other recordings) acquired: 108


Partner Information
Organization Type of Partner Organization(s):
Libraries: Yes
Historical Societies or Organizations: No
Museums: No
Archives: No
Cultural Heritage Organization Multi-type: No
Preschools: No
Schools: No
Adult Education: No
Human Service Organizations: No
Other: No


Legal Type of Partner Organization(s):
Federal Government: No
State Government: No
Local Government (excluding school districts): No
School District: No
Non-Profit: No
Private Sector: No
Tribe/Native Hawaiian Organization: No


Beneficiaries
Is the activity directed at the library workforce: No
For a targeted group or for the general population: General


Locale
Is the activity state-wide: No
Specific Locations: No
Library Types
Public Libraries: 86
Academic Libraries: 0
SLAA: 0
Consortia: 0
Special Libraries: 0
School Libraries: 0
Other: 4

Activity Details
Title: Public Libraries License Purchase
Narrative: The Oklahoma Department of Libraries provided a grant of $1,500 or $3,000 to qualified libraries to purchase a one year subscription to Overdrive, thereby becoming a member of the Oklahoma Virtual Library Consortium.  Libraries had to serve a population of 100,000 or under to be eligible.  Cost of membership was determined by the population of the library service area.  All libraries who applied received the grant.


A portion of each license fee was used as a payment to Overdrive and a portion allocated to purchase of ebooks and audio books.  License fees totaled $19,500, with $13,000 available to use to purchase materials for the Consortium.  Three hundred sixty two Ebooks, 101 audiobooks and 14 videos were purchased with Library Services and Technology Act (LSTA) funds.
Intent: Improve users’ ability to obtain and/or use information resources.

Activity: Content
Mode: Acquisition
Format: Digital


Quantity
Number of hardware acquired: 0
Number of software acquired: 0
Number of licensed databases acquired: 0
Number of print materials (books & government documents) acquired: 0
Number of electronic materials acquired: 362
Number of audio/visual units (audio discs, talking books, other recordings) acquired: 115


Partner Information
Organization Type of Partner Organization(s):
Libraries: No
Historical Societies or Organizations: No
Museums: No
Archives: No
Cultural Heritage Organization Multi-type: No
Preschools: No
Schools: No
Adult Education: No
Human Service Organizations: No
Other: No


Legal Type of Partner Organization(s):
Federal Government: No
State Government: No
Local Government (excluding school districts): No
School District: No
Non-Profit: No
Private Sector: No
Tribe/Native Hawaiian Organization: No


Beneficiaries
Is the activity directed at the library workforce: No
For a targeted group or for the general population: General


Locale
Is the activity state-wide: No
Specific Locations: Yes
Name: ALLEN PUBLIC LIBRARY
Address: 214 EAST BROADWAY
City: ALLEN
State: OK
Zip: 74825
Name: APACHE PUBLIC LIBRARY
Address: 111 E. EVANS
City: APACHE
State: OK
Zip: 73006
Name: CARMEN PUBLIC LIBRARY
Address: 110 N 6TH
City: CARMEN
State: OK
Zip: 73726
Name: CRESCENT COMMUNITY LIBRARY
Address: 205 N. GRAND
City: CRESCENT
State: OK
Zip: 73028
Name: DRUMRIGHT PUBLIC LIBRARY
Address: 104 EAST BROADWAY
City: DRUMRIGHT
State: OK
Zip: 74030
Name: GEARY PUBLIC LIBRARY
Address: 106 MAIN ST
City: GEARY
State: OK
Zip: 73040
Name: HYDRO PUBLIC LIBRARY
Address: 530 N BROADWAY
City: HYDRO
State: OK
Zip: 73048
Name: KAW CITY - J.A. WALKER MEMORIAL LIBRARY
Address: 900 MORGAN SQUARE
City: KAW CITY
State: OK
Zip: 74641
Name: LOCUST GROVE PUBLIC LIBRARY
Address: 715 E. HAROLD ANDREWS BLVD
City: LOCUST GROVE
State: OK
Zip: 74352
Name: MAYSVILLE PUBLIC LIBRARY
Address: 506 WILLIAMS ST
City: MAYSVILLE
State: OK
Zip: 73057
Name: MEDFORD PUBLIC LIBRARY
Address: 123 S MAIN
City: MEDFORD
State: OK
Zip: 73759
Name: MOORELAND - BEYOND THE PAGES
Address: 223 S. MAIN
City: MOORELAND
State: OK
Zip: 73852
Name: MOUNDS PUBLIC LIBRARY
Address: 15 WEST 14TH STREET
City: MOUNDS
State: OK
Zip: 74047
Name: OKEMAH PUBLIC LIBRARY
Address: 301 SOUTH 2ND
City: OKEMAH
State: OK
Zip: 74859
Name: RINGLING - GLEASON MEMORIAL LIBRARY
Address: 101 E Main ST
City: RINGLING
State: OK
Zip: 73456
Name: SALINA PUBLIC LIBRARY
Address: 420 E FERRY STREET
City: SALINA
State: OK
Zip: 74365
Name: SAPULPA - BARTLETT CARNEGIE PUBLIC LIBRARY
Address: 27 W DEWEY
City: SAPULPA
State: OK
Zip: 74066
Name: TRYON PUBLIC LIBRARY
Address: 25 S MAIN ST
City: TRYON
State: OK
Zip: 74875
Name: WYNNEWOOD PUBLIC LIBRARY
Address: 108 N. DEAN A MCGEE
City: WYNNEWOOD
State: OK
Zip: 73098
Project Outcomes
Project Outcomes
List any important outcomes or findings not previously reported:
The Oklahoma Virtual Library Consortium (OKVL) provided access to eBooks and audio books to small rural library customers. Without the consortium and the additional purchasing power of the Library Services and Technology Act (LSTA) grant through the Institute of Museum and Library Services (IMLS), the individual libraries wouldn't have been able to add the type and variety of materials currently offered. Stillwater Public Library worked with the individual libraries to satisfy their patron requests and to help them spend their content allocation money with Overdrive. Each library paid into the consortium membership plan that provided both the platform for e-media and delivered the content. (See attached) The cost of e-publications has risen, so the additional grant money was vital to keep the consortium thriving. As one librarian stated, "we are allocating more and more funding to eBooks but it is never enough." For example, on September 28, 2017 the OKVL contained 9,338 audio titles. 4,804 were checked out and 4,778 holds had been placed. Of the 39,714 eBooks, 11,492 were checked out with 9,632 holds. Overdrive reported the checkouts by category as follows: adults, 80.9%; juvenile, 9.3%; young adult, 9.7%. An average of 10,593 unique users per month checked out eBooks or audios from May through September, 2017. A survey was conducted of the directors of libraries participating in the consortium. Of the 78 respondents asked if this "resource was meeting library staff/customer needs," 66.67% responded they strongly agreed; 32.05% agreed; 1.28% neither agreed or disagreed. 62.82% strongly agreed that "they are satisfied with the extent to which this resource meets library staff/customer needs;" 35.90% agreed; and 1.28% neither agreed or disagreed. When asked "if this resource will improve their library's ability to provide services to the public;" 84.62% strongly agreed; 12.82% agreed; 2.56% neither agreed or disagreed.
Please briefly describe the importance of these outcomes and findings for future program planning:
The Oklahoma Virtual Library Consortium (OKVL) provided rural, under-served library patrons with e-media products previously available to only urban library users from large public or system libraries. Here are comments from a few of the customer responses to the survey question, "How have you most benefited from using the Oklahoma Virtual Library?" "Amazing access to reading material in an area with very few resources. This e-library system is critical to developing minds - young and old - in this region." "It has enabled me to have a world of books at my fingertips!" "The variety of reading materials is far greater than our small city library can offer. Convenience, convenience, convenience!" "I have been able to listen to and read so many books throughout the year. I have read more books since the Oklahoma Virtual Library became available than I did in the ten years previous. Thank you for making this available." "Like the convenience!" "I love how easy it is to request the books I want to read. I am able to read more books through the OKVL." "Being able to read on my phone for free! It is so convenient and incredibly mind blowing I just can't comprehend the awesomeness of this application." "I can read and check out books at my convenience! My hours at work and college limit my time." "I am suffering from Fuchs Corneal Dystrophy and without ebooks, I would not be able to continue with my favorite hobby. I cannot see the small print in regular books but with ebooks, I can enlarge the print size and read comfortably." "Homebound + elderly + low income. The virtual library provides me the opportunity for entertainment and escape through reading. Thank you for this life saving experience. It is my joy." "The OK Virtual Library has encouraged me to branch out in my reading. I read more nonfiction and different genres now because I can try any book that looks interesting without worrying about whether or not it's in my budget. I have read more books in the first 8 months of this year than I normally would in two years. I'm learning and thinking more critically about so many different topics now because of having access to a variety of books and Great Courses audio classes." "I have arthritis and walking is difficult for me. Having the library available to me in my home is a great blessing. Thank you." "Previous to this, I usually had to check out large print novels due to eyesight which limited my choices. The ebooks allow me to change font and background so all ebooks can be read in large print. Thank you Stillwater Public Library for introducing and training how to use my Amazon Fire!" "It allows me to read books from anywhere. I am a busy mom of 4 kids and a teacher. This allows me to read books and not worry about returning books. This has been one of the greatest things I have discovered." "No cost has to be #1, but the ease of ordering and downloading books is wonderful! Also I have recommended several books and quite a few of them have been bought for the OK Virtual Library. I love it!" Librarians expressed the following: "For small stand-alone libraries, this grant funding helps us to be able to offer our patrons a collection equal to some system libraries. It is an invaluable addition to our shared collection." "We are very thankful for the OK Virtual Library. Many of our customers use it and are reading many items we would be unable to purchase. They enjoy the ebook medium very much." "Our customers really like this service and they use it a great deal." "The OK Virtual Library has enabled this small, rural library to offer our patrons access to a broad selection of ebooks and audio books that would not otherwise be possible due to limited funding." "Our patrons use of the ebook format continues to grow each year. Thank you for helping to expand this collection." "Our libraries' ebook/audio circulation has increased each year with our participation in the Oklahoma Virtual Library. For small libraries with limited means, this program is great." "We have 42,000 possible customers in our county and some are 20 minutes or more away from our library location. So, some of our customers visit the library once to receive their library cards and then use the Virtual Library exclusively and extensively. They are very thankful that we offer this service." "The Virtual Library has already proven to be a popular asset for patrons at the Wynnewood Public Library. This has helped with parents doing EPIC schooling to help their children meet reading goals. It has helped keep patrons closer to home instead of having to pay a fee to register at libraries outside of our area. It has also helped for books that are not in our physical collection or have been circulating and been unavailable for checkout. The grant has been a great resource to help us provide this service and cemented the need for it in our budget for the next fiscal year."
Explain one or two of the most significant lessons learned for others wanting to adopt any facets of this project:
The most important take away from this project would be having a dedicated consortium leader to handle the "business" of the consortium. Stillwater Public Library had a dedicated employee administering the consortium, making sure money was spent, both content allocation subscription money (provided by the individual libraries) and grant money from the Oklahoma Department of Libraries (ODL). Materials were always ordered with the end user in mind. The need for new titles is always a challenge in low budget years and the grant funds allowed the consortium to purchase current and interesting materials.
Do you anticipate continuing this project after the current reporting period ends:
Yes
Do you anticipate any change in level of effort in managing this project:
No
Explain:

Do you anticipate changing the types of activities and objectives addressed by the project:
No
Explain:

Was an evaluation conducted for this project:
No
Was a final written evaluation report produced:
No
Can the final written evaluation report be shared publicly on the IMLS website:
No
Was the evaluation conducted by project staff (either SLAA or local library) or by a third-party evaluator:
Third-Party
What data collection tools were used for any report outcomes and outputs:
Did you collect any media for the data:
What types of methods were used to analyze collected data:
Other:
How were participants (or items) selected:
What type of research design did you use to compare the value for any reported output or outcome:
Exemplary: No
Exemplary Narrative
Project Tags: E-Media, Ebooks, audio books